Everything you need to
run the job and get paid.
BuilderMaxPro combines project management, precision estimating, and Texas deadline workflow support into one platform built specifically for contractors.
Texas Payment-Deadline Workflow
See calculated dates before they become urgent.
The platform tracks notice windows, filing deadlines, and retainage dates covered by the workflow for each project.
- Auto-calculated deadlines from project start date
- 7-day, 3-day, and 1-day countdown alerts
- Monthly notice tracking per project
- Retainage and final billing deadline monitoring
Estimate Builder
Build estimates with real Houston pricing data.
Our pricing engine uses Houston material and labor data with range visibility.
- Regional price data with Houston-area accuracy
- Min / median / max pricing with confidence levels
- Line-item builder with CSI-structured categories
- Export to PDF, CSV, or material list
Estimate Builder
Build estimates with real Houston pricing data.
Regional price data with Houston-area accuracy
Min / median / max pricing with confidence levels
Line-item builder with CSI-structured categories
Export to PDF, CSV, or material list
AI-drafted estimate suggestions from plans
Project Management
Every client, crew, and cost line — one place.
Track milestones, documents, photos, daily logs, change orders, and payment schedules.
- Project dashboard with status at a glance
- Client and contact management
- Change order tracking with approval flow
- Daily log entries and photo documentation
Project Management
Every client, crew, and cost line — one place.
Project dashboard with status at a glance
Client and contact management
Change order tracking with approval flow
Daily log entries and photo documentation
Permit and inspection tracking
Full Platform
Everything else you need to run the business
Lien Deadline Tracking
See calculated notice and filing dates.
Auto-calculates notice windows and filing deadlines for each project covered by the workflow, with countdown alerts at 7, 3, and 1 day.
- Auto-calculated notice deadlines
- 7-day, 3-day, and 1-day alerts
- Monthly notice and retainage tracking
Professional Quotes
Win more jobs with polished proposals.
Convert estimates to client-facing quotes and track draft-to-approved status with one-click sending.
- Convert estimates to branded quotes
- Send via email or SMS
- Draft → Sent → Approved tracking
AI-Drafted Estimates
Upload plans. Get a draft estimate in minutes.
Upload plans and use AI to draft scope lines, quantities, and cost projections for human review.
- PDF plan upload and processing
- AI-drafted scope line suggestions
- Quantities ready for human review
Client Portal
Clients can stay in the loop.
Give clients a branded portal to view progress, approve quotes, pay invoices, and access documents.
- Branded client-facing portal
- Online invoice payments
- Quote approval with e-signature
Invoicing & Payments
Get paid faster with less chasing.
Create, send, and track invoices. Accept card and ACH bank transfers online via Stripe. Automated follow-up reminders support payment collection.
- Create & send branded invoices
- Accept card and ACH bank transfers online
- Automated payment reminders
Project Management
Every job, from bid to close-out.
Organize every job from bid to close-out. Daily logs, milestones, and document storage in one place.
- Job tracking from bid to close-out
- Daily logs & progress photos
- Document storage & sharing
Scheduling & Calendar
Plan crews. Hit every milestone.
Plan crews, set milestones, and keep every trade on schedule. Visual timeline keeps the whole team aligned.
- Drag-and-drop scheduling
- Milestone & deadline tracking
- Team calendar sync
Team Management
Crew, roles, and time — all in order.
Invite crew members, assign roles, and track time. Timesheets with attestation keep payroll accurate.
- Role-based team access
- Digital timesheets & attestation
- Work month summaries
And More
The full toolkit keeps growing.
BuilderMaxPro also includes: AI assistant, document management, weather snapshots, email marketing campaigns, advanced search, and change order tracking.
*AI-drafted estimates can contain errors — review all quantities and pricing before use.
One system, not two
Estimates, invoices, and Texas deadline workflows stay connected
See why billing data that starts in an estimate should stay tied to the calculated Texas payment-risk dates for that same job.
Ready?
Start organizing your payment workflow today.
14-day free trial. No credit card required.
No credit card · Texas deadline tracking included · Setup in under 10 minutes